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ChildCare Sage Marketing
of Texas

Professional Child Care Management Software

"A More Affordable and Professional ChildCare Software Solution"


Child Care Sage
Management Software

Childcare Sage Child Care Software ChildCare Sage Version History

Childcare Sage™ software is the leading affordable Child care management software available. Our software was designed with your needs as a professional Child care provider in mind. Childcare Sage™ Child care software is complete, affordable, powerful and flexible.

News about Childcare Sage™

4/29/11 New Childcare Sage Drop In Center version released:
1) Custom Drop In Center features include:
....a) one screen quick processing for check in, charge for incidentals, check out, and payments
....b) simultaneous discounts
....c) coupon functionality
....d) calculate childcare and incidentals sales taxes
....e) and much, much more...

4/29/11 New Childcare Sage version 11.4 released:
1) New features include:
....a) batch schedule entry functionality
....b) new bank account register
....c) new rate types
....d) enhanced list and sign in reports and forms
....e) and much, much more..

12/17/10 New Childcare Sage version 10.12 released:
1) New features include:
....a) batch meal entry functionality
....b) new forecasting and analysis tools and reports
....c) new rate types
....d) improved email system
....e) and much, much more...

5/12/10 New Childcare Sage version 10.4 released:
1) New features include:
....a) new contact selector
....b) improved income forcasting tools
....c) new rate types
....d) new child and center reports
....e) and much, much more...

9/22/09 New Childcare Sage version 9.8 released:
1) New features include:
....a) class activities planner
....b) global rate discounts
....c) redesigned drop-off rate system and ad-hoc drop-off scheduling
....d) redesigned EFT integration
....e) early/late payment system
....f) timeclock link interface
....g) waitlist aging reports
....h) new medium center version for 36-70 active children
....i) and much, much more...

1/29/09 New Childcare Sage version 9.1 released:
1) New features include:
....a) child journal to track child events, progress, etc
....b) multiple rate setup functionality for each child or staff account
....c) new billing rates include selecting effective days and hours for each rate
....d) enhancements to invoice bill and cumulative bill including full itemization
....e) redesigned batch entry screens for payments and timesheets to make data entry much faster
....f) and much, much more...

05/15/08 New Childcare Sage version 8.4 released:
1) New features include:
....a) vacation/sick leave/time-off system for children and staff
....b) center journal function
....c) coupon functions added for drop-off centers
....d) daily overtime functionality added to rates
....e) electric door strike functionality added to timeclock
....f) numerous screen and report enhancements
....g) and much, much more...

09/02/07 New Childcare Sage version 7.8 released:
1) New features include:
....a) family view for account summary
....b) biometric fingerprint scanning to sign in/out in timeclock
....c) barcode scanning for expense menu charging
....d) electronic funds transfer capability for collecting payments
....e) alternate layouts in timeclock
....f) center specific user defined fields (state inspections, etc.)

02/15/07 New Childcare Sage version 7.2 released:
1) Price for Large Center will increase by $50
2) New features include:
....a) Quickbooks Pro Integration,
....b) new billing styles,
....c) discount programs,
....d) extra classes charging,
....e) new account summary (specifically for end of year reporting,)
....f) 10 user fields for children, 10 user fields for staff, etc.

08/15/06 New Childcare Sage version 6.7 released:
1) New features include:
....a) New Billing Styles including part-time daily charge and non-scheduled day daily charge
....b) Batch Rates to store pre-defined rates for classes/groups and copy/change rates in batch
....c) Batch Schedules to store and change pre-defined schedules for classes/groups
....d) Current and Future Scheduling to store date and class specific schedules
....e) Mark off meals consumed when schedules are copied to the timesheets
....f) Timeclock Batch Functions to sign in/out selectable groups of children/staff
....g) Timeclock Midnight Cycle to automatically sign children out and in at midnight
....h) Plus much more...

CHILDCARE Sage Version History (History is from oldest to newest- current update versions at bottom)

The Childcare Sage was developed as a lite version of our Preschool Sage. It had most of the functions of the Preschool Sage except for Staff Timesheets, Emails, Form Letters, appointments, system backup, and PDA Synchronization. As we continued improving the Childcare Sage, it was becoming too similar to the Preschool Sage; so we decided to add all of the Preschool Sage features into the Childcare Sage and only have 1 system. We started the Childcare Sage at version 1.3 because if was initially a modified Preschool Sage version 1.3.

The chart below has screenshots for the various versions and also the main features that were added for that version. Each new version contains many small improvements that are not listed.

v1.3 (12/2002)


Contact Information, Remarks
Childcare Center Information
Attendance Schedule
Tuition Based Billing System
Automatically Print Child’s Bill
Single Billing Rate for system


v1.4 (4/2003)


Weekly/Daily/Hourly Billing
Staff Timesheets and Paysheets
Store Payments
Attendance Reports
Store Child Photo through Webcam
Contact/Child/Staff Profile Reports
Individual Billing Rates and systems for each child


v1.43 (5/2003)



Appointment System
Email System
Form Letter/Mail Merge System
Store Expenses (lunch, books, etc)
Store prior rates when rates are changed


v1.5 (6/2003)



PDA Synchronization
Backup System
Tuition Billing system improved to handle semester/annual tuition in a set number of payments



v1.61 (7/31/2003)  
Tuition bill printing
Bulk tuition and bill printing for all children/staff
New billing options include monthly/weekly billing, prepaid hours, and fixed cost per period billing which can all be setup independently of each other.
Batch cumulative bill statements
TimeClock Module to let parents/staff sign themselves in/out (Optional)

v1.65 (9/01/2003)
(Contact Information screen same as v1.61)
USDA Meals Program support & reports
New fields include pickup persons and bus routes

v2.0 (11/15/2003)  
Unlimited sign in/outs for children/staff
2 prepaid periods per day to handle children attending before and after school
Improved network support of form letters and images
Ability to store and display photos of 4 pickup persons
Reports to print out and add raw timesheet hours for children/staff

v2.1 (1/10/2004)
(Contact Information screen same as v2.0)
Improved daily attendance charts
Center expense tracking
Ability to insert center logo into bills, paysheets
Functionality to track copays for welfare/ccis

v2.15 (2/18/2004)  
Aesthetic changes to simplify rate setup
Addition of Immunization Dates
More relevant icons
Functionality for bi-weekly billing
Ability to open childcare forms and manuals from within Childcare Sage without Microsoft Word
Evolutionary aesthetic changes

v2.2 (4/12/2004)  
Threshold billing (FT/PT based on hours attended)
Prior balance added to childcare bills
Daily Billing option added for drop-off centers
Tuition charges added to Timesheet screen

v2.25 (5/17/2004)
(Contact Information screen same as v2.2)
Labeled parent photos + 4 other pickup persons with photo/address/home,work,cell,beeper #'s
Enhancements to timeclock to allow daily comments

v2.3 (7/16/2004)  
Separate Copay balance tracking
4 password levels (view, change contact, accounting, system)
Detailed payments received reports

v2.35 (8/20/2004)
(Contact Information screen same as v2.3)
Post batch payments
Charge batch expenses for groups of children/staff
Track staff certifications
Print staff schedules
Attendance charts now include timesheet hours for center capacity and planning
Enhancements to center expense tracking including mileage and Time-Use % for home-based centers
Child emergency card including emergency contacts, doctor, dentist, and tracking for illnesses and conditions child is prone/allergies

v2.40 (10/01/2004)
(Contact Information screen same as v2.3)
Tabs added to setup, report screens
Invoice Bill (more traditional parent bill)
Immunizations Due Report
Improvements to automatic paid marking system to allow payment editing

v3.0 (11/15/2004)
(Contact Information screen same as v2.3)
Ability to store immunization history (4 shots for each immunization)
Full Audio/Video Tutorials
for the entire system
Customize childcare form names and files

v3.1 (2/15/2005)
(Contact Information screen same as v2.3)
CACFP Menu planning

Sibling Links
to let parents sign all of their children in/out at 1 time

Automatic Immunization scheduling

Batch Timesheets

Center Capacity and empty slot reports

Rate Wizard for step by step interactive set up of rates for each child/staff member

v3.2 (7/18/2005)  
Sibling Links improved to combine balances
Improved tuition and copay balance tracking lets you enter any amount for copay/tuition payment

New Tab Layout and increased screen size for better improved information retrieval

Setup separate ID numbers for parents/pickup persons to track who picked the child up


v3.3 (11/20/2005)  
Account Ledger view
Payee links to share timesheets for responsible parties on an account

Quick account balance
Expense menu to quickly add expenses to accounts

Faster account processing

More attendance reports that show attendance history counts
Batch tuition skip and timesheet copy functionality

v6.7 (08/15/2006)  
New Billing Styles including part-time daily change and non-scheduled day daily charge

Batch Rates to store pre-defined rates for classes/groups and copy/change rates in batch

Batch Schedules to store pre-defined schedules for classes/groups and change/store schedules in batch

Current and Future Scheduling to store schedules for any date period and any class used for future scheduling and capacity

Batch Timesheet Enhancements mark off meals consumed when schedules are copied to the timesheets

Timeclock Batch Functions
to sign in/out selectable groups of children/staff

Timeclock Midnight Cycle
to automatically sign children out at 11:59pm and sign then back in at 12:00am for 24 hour centers
Plus much more...

v7.2 (02/14/2007)  
Quickbooks Pro Integration shares data between the Childcare Sage and Quickbooks Pro

Discount Programs itemize all child discounts into their account for better accounting and simpler rate setup

Extra Classes automatically charge child accounts for additional paid classes (art class, swim class, etc)

Additional Account Summary Report for year end taxes

10 Searchable User Defined Fields

Meal Production Report calculates amount of food to purchase based on menus and children

New Billing Style for drop-off centers to charge different amounts based on how many siblings are at the center at the same time
Plus much more...

v7.8 (9/04/2007)
(Contact Information screen same as v7.2)
ACH and Credit Card Payment Processing through ReliaFund

Family level view shows all sibling and payee links for a family on 1 screen

Fingerprint Scanning for Timeclock (optional) lets staff, children, parents, and pickup persons sign in/out using their fingerprint to increase security and accuracy

Barcode expense charging lets drop off centers scan items into accounts, instead of manually entering them 1 at a time

Enhancements to Scheduling and Reporting include schedule exclusion list to enter changes to a fixed schedule instead of changing the schedule and new attendance reports

New billing styles include an additional step for threshold billing

New account rate history builder easily rebuilds a tuition based account regardless of rate change history

v8.4 (5/14/2008)
(Contact Information screen same as v7.2)
Vacation/sick leave/time-off system for children and staff

Contact Journal with daily log and center event planner and tracker

Hour Type tracking and billing for Stay and Play, Lunch Bunch, etc.

Searchable User Defined Fields for children and staff, 40 fields for each contact type including 10 date, 10 number, 10 checkbox and 10 text fields

Drop Off Center Coupons user selectable coupons with $ off, % off, buy x hours, get y free, apply to selectable siblings, etc

Extra Classes with ability to assign classes to child accounts for selectable time periods and automatically charge

Discount Programs that credit tuition charges back to the account for association, scholarship, sibling discounting, etc

v9.1 (1/29/2009)
(Contact Information screen similar to v7.2)
Child Journal with daily log and event planner and tracker

Redesigned Rate System allows unlimited rates per account each with start and end dates, charge labels, discounts, and selectable days and hours that the rates

Redesigned Batch Screens make batch payments and timesheet entry much faster

Expansion of User Fields to 12 of each type for each contact type

Redesigned Cumulative Bill with itemized charges
Redesigned Ledger with itemized charges, expenses, and payments

Improved System Speed for account balances, bills, and reports (10x faster)

v9.8 (9/22/2009)
Class Activities Planner
Global Rate Discounts such as sibling, employee, membership, etc, that follow the child and apply to any selected rates

Redesigned Drop Off Billing System allows unlimited drop off rates and discounts for siblings at the center at the same time

Drop Off Scheduling System allows separate ad-hoc scheduling by time and class

Redesigned EFT Integration allows multiple eft accounts per family and the ability to switch accounts being charged

Early/Late Payment System

Waitlist Aging Report shows open class slots for waitlist children based on the current age

New Timeclock Link simplifies non-networked timeclocks and allows multiple non-networked timeclock timesheets to be combined

v10.4 (5/12/2010)
Contact Selector on child screen

Improved Income Forecasting Tool allows forecasting of income for any date period by day/week/month/year

State Paid Absences billing rate style allows the system to automatically calculate state reimbursements for paid absences

Improved Child and Center List Reports

Complete Payroll Tax Withholding and Check Printing that allows user tax table updating, and supports most elective deductions including 401k, Health Insurance, etc
Child Quick Bill charges individual family accounts directly


Childcare Sage is the
only program offered in 3 versions (small, medium, large) depending on the capacity of your center.

                                                                                                                              M(number) means module at extra cost



Sage™ LC

Childcare Manager™



Child Information






Store child, parent, and pickup person information plus bus run information, enroll dates, tuition, and schedule




Store Photos for child, parents and pickup persons




Track child immunizations




Daily child log (progress reports, incidents, daily checklist, daily forms, etc)





Staff Information






Store staff information including photo, employment dates, and work schedule




Store Photos for staff





Track staff Certifications




Child/Contact Functions






Create custom reports with selectable information, information column order and contact grouping




Child Attendance






Separate Timeclock Program to let parents sign their children in/out





Graphically track child attendance in main program




Print attendance reports that show child counts, and arrivals/departures (useful for staffing)




Ad-hoc Drop-Off scheduling system





Child Billing






Flexible billing that includes tuition, overtime, expenses,  hourly/daily/weekly/monthly/part time/full time billing and automatically generates child bills




Separately tracks parent tuition and copay payments and associated balances





Drop-Off billing with multiple child discounts and coupons





USDA Meals Program






Plan menus, print production reports,  check CACFP compliance





Print Meals Count Charts and CACFP reimbursement tables





Staff Timesheets






Separate Timeclock Program to let staff sign themselves in/out





Graphically track staff hours in main program




Print staffing reports that show staff counts for each class for each day of the week, and daily attendance schedules that count staff arriving and leaving per hour and staff schedules




Staff Wages






Flexible Payroll that includes salary, overtime, expense reimbursement, hourly/daily/ weekly/monthly and part time/full time wages and automatically generates staff paysheets




Store Payments






Store payments for childcare and payroll to staff with date, amount, and description plus batch payment posting




Separately store tuition and copay payments and bill separately





Center Expenses






Store center expenses including food, rent, utilities, time use %, etc




Store mileage expenses





Center Functions






Center Journal to record daily happenings and schedule and track inspections, maintenance, etc.











Create accounting reports that show payments receivable, payroll payable, and net income




Quickbooks ProÔ Integration




Organization Functions






Built in daily activities and appointment date book with calendars and alarms





Built in Activity Planner





Create form letters through Microsoft Word® and create emails from within system





System Functions






Multiple level password system


Built in database backup function







Support for International Currency











Typical Cost for Complete System with Modules






Cost for Complete System with all features of Childcare Sage






Annual Support (Base Product)






Childcare Mgr S


Procare Mini


Procare Mini




M1- Time Mger


M1- Family Data


M6- Payroll


M2- Family / Child Drawer

M9- Payroll

M2- Nutrition Mgr


M2- Family Acct


M7- USDA Food Program


M3- Staff Drawer

M10- General Ledger

M3- Networking


M3- Attendance Tracker


M8- Agency Accounting


M4- Accounts Receivable

M12- Food Program



M4- Employee Data




M5- Advanced Attendance

M13- Networking



M5- Accounts Payable




M6- Custom Report Writer

M15- Insta-Merge







M8- Accounts Payable

M16- Timeclock

1- Typical cost includes: M1

4- Similar cost includes: M1,2,3,4,5,6,7,8

2- Similar cost includes: M1,2,3

5- Typical cost includes: (M1-7),8,16

3- Typical cost includes: M1,2,3,4,5,7

6- Similar cost includes: (M1-7),8,9,10,12,13,16


 KidsCare is a Registered Trademark of Softerware, Inc. // Childcare Manager is a Registered Trademark of Personalized Software // Procare is a Registered Trademark of Professional Solutions

Order Online

Plus With Every Order, We Will Also Mail You the Software Package free of charge!

Special Offer for a Limited Time

ChildCare Sage™

(Please click Price Sheet to print our Childcare Sage price sheet and function checklist.)

Compare our price sheet to the competition. With the Childcare Sage, you simply buy the version that supports the number of enrolled children or families at your center, that's it. No modules, no extra licenses, and no extras. It couldn't be simpler, or more affordable!


You save 10% when you use coupon code MLC10

Size Number of Children Supported
$495 less 10%  Small Center Version (up to 40 active children)
$695 less 10% Medium Center Version (up to 80 active children)
$895 less 10% Large Center Version (unlimited children)
$395 less 10% BioPlugin Fingerprint Scanner Package  
$125 less 10% Annual Support Renewal with Networking Support see version history
$100 less 10% Annual Support Renewal without Networking Support see version history
    Call if you don't remember your user name or password log in info  

The BioPlugin Fingerprint Scanner Package adds fingerprint scanning to the Childcare Sage Time clock. The package comes with the Fingerprint scanning software, and a Child friendly fingerprint scanner.

Don't Forget to Use Coupon Code MLC10 at checkout to get your 10% savings

Support Renewal is never required to use your software as with other industry software. Most centers renew their support to call or email us with questions and to get new versions after the first year. Networking support includes remote web-based support to help you set up and maintain a network at your center.

You can download our software immediately after you purchase it, and we always send you the Childcare Sage Software Package via USPS mail with your purchase.

We offer special pricing for multiple purchases, and we offer payment plans. Please call us for details. We also offer automatic Renewal of Annual Support through your credit card or bank account. Please call us for details. 800-460-5745

(Please click ChildCare Sage Management Software Policies to review our policies about shipping, returns, and paying by check.)

Click Here To Order


Childcare Sage™ Marketing of Texas

Houston, TX USA

Have questions? Contact Software Development HQ at
or call (301) 537-4754 for support.

ChildCare Sage Marketing of Texas

Daycare Software
"Value. Childcare Sage is relatively inexpensive and because it is so comprehensive, you are definitely getting the best bang for your buck."


  1) "What a wonderful program.  Tried the competitors trials and this is so much simpler to use."  Mary M. Childcare Haven, Ohio

2) "Your customer service was so helpful with our installation questions.  This program is so user friendly. "Bill J. Montessori Learning Schools  Maryland

3) The Childcare Sage software has so many features and was literally more that half the price or the competition. We love it." Betty B. California Learning Academy

4) " Love this program.  Looked at the web based offering but the customer service person explained why that was not the way to go.  She was so right. A friend went with web based and four times my price and sure enough the internet goes down and they can't use it."  Dale D. Missouri

Child Care Sage Differentiators:

1) The Childcare Sage is not web-based. You are not leasing your software, you don't have monthly payments, your costs never go up, and you control how you use your software, and there is never any down time due to internet outages.

2) The Childcare Sage includes a time clock that runs on any windows computer and can be networked.

3) The Childcare Sage can be networked and can be installed on multiple computers (including home computers, laptops, etc.) when used for the same center without additional seat licenses.

4) The Childcare Sage offers unique billing customization to automate how your center bills, instead of making you change how you bill, or making you manually enter charges.

5) The developers of the Childcare Sage, B & I Computer Consultants, have a 10 year history of providing top notch professional software and support, with over 7,000 highly satisfied current users.

6) The Childcare Sage costs less than 1/5 the price of some of our competitors, and our software is much less expensive than web-based programs that you lease each month.

7) Childcare Sage has more features and benefits than any other software on the market and we have the ability to add custom reporting on a one off basis.  Need something customized just ask!


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Michael Carrington