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ChildCare Sage Marketing
of Texas

Professional Child Care Management Software

"A More Affordable and Professional ChildCare Software Solution"


Child Care Sage
Management Software

Childcare Sage Child Care Management Software Screen Shots

Childcare Sage™ software is the leading affordable Child care management software available. Our software was designed with your needs as a professional Child care provider in mind. Childcare Sage™ Child care software is complete, affordable, powerful and flexible.

Childcare Sage™ Sample Screenshot Images

Child and Staff Information Screen

Child Care Software staff information screen

This is the child and staff information screen. You move around the screen by clicking the desired tab in the middle of the screen. You can access different system functions by clicking the icons at the bottom of the screen. The top of the screen always displays the current contact's information regardless of which tab you select. The tabs are organized by type of information. You can move to different children and staff by clicking the person you want on the left side of the screen.

Pickup Persons Tab

This tab shows up to 4 authorized pickup persons for each child, along with their photos, contact information and comments.

Child Profile Screen

This is a printable report that displays all of a child's information except for rates, payments and appointments. Most centers print and file this sheet as a paper backup of the child's information.

Timesheet Entry Screen

This screen graphically shows how many hours the child was at the center for each day of the week, and all of the weeks in a month. There are subtotals for all charges, expenses, hours, and payments for each week and totals for the entire month. In addition, any meals the child ate for each day are also displayed. You can edit attendance hours, charges, expenses, and meals on this screen.

Contact Journal Screen

This screen lets you keep a journal for each child with progress reports, incident records, and activities. You can print any/all of the information in the journal to give to parents.

Batch Payment Screen

This screen lets you enter payments in batch instead of going into each account. You can fill in the payment chart with names, dates, and descriptions. The only thing left is to put in the payment amounts in the corresponding row and click Post.

Batch Rates Screen

This screen lets you setup rates for different classes and attendance schedules. You can setup rates for the infant class, 3 year class, etc; plus you can have rates for part-time children, full-time children, etc. You can also setup different types of rates for each class/group, such as a fixed rate for childcare, plus a late pickup rate.

Payroll Menu Screen

This screen lets you calculate wages for staff and run payroll with full tax withholding. In addition, you can print checks, and run tax reports.

Child Bill- Invoice Bill

This bill itemizes childcare charges, other expenses (registration, field trip, etc) and payments for any period you select. This is more of a traditional invoice style bill.

Child Bill- Cumulative Account History

This bill shows the complete account history for all charges and payments. It is used for account overviews and year end statements.

Time Clock

This is the Timeclock program sign in/out screen. This screen lets parents and staff sign themselves in and out. It also shows daily center notes on the right side. Most centers install the timeclock on a separate computer that they place near the entrance or in a hallway.

Timeclock Timesheet Editor

This is the timesheet editor screen in the Timeclock program. It lets you edit child and staff timesheets, and see which children and staff signed in but never signed out, and which were scheduled to sign-in but never did. You can also edit timesheets on this screen before the timesheets are transferred back to the Childcare Sage.

USDA Meals Count

This is the USDA meal count report. It tracks which meals each child ate over the course of a week. The Childcare Sage can automatically check off meals for each child based on their recorded attendance hours. This report is CACFP compliant and can be simply printed out and sent in.

CACFP Reimbursement Report

This is a Cacfp reimbursement report organized by tier. You can select the tier rates and the total number of meals that are reimburseable per child per day. There are also options for Free, Reduced, and Paid reimbursements for childcare facilities. This report is CACFP compliant and can be simply printed out and sent in.

Center Journal

This screen lets you keep a journal for the center including maintenance and inspection records, incidents, fire alarms, etc. You can print any/all of the information in the journal to keep on file or to use for compliance and regulations..

Center Expenses

This screen lets you track center expenses including rent, food, utilities, mileage, equipment, etc. At the end of the year, you can print a listing of expenses grouped by date or expense type complete with totals. Most centers who hire an accountant simply print off and give the expense report to their accountant.

Report Menu

This is the central report menu screen. From this screen, you can print accounting reports that show balances, receivables and payables, center income, childcare payments received and staff payments paid. You can run forecasting reports to tell you how much income you will receive for any future period. You can also run batch billing reports to print childcare bills and staff paysheets for selected groups, classes, or all children and staff.

Account Balance Report with Last Payment

This report shows all current account balances and the last payment made to the account.

Attendance for Wednesday by the Hour

This is an attendance chart for wednesday, 1/21/2009 that shows how many children are arriving, leaving, and in class for each class for each hour of the day, plus the staffing requirements for each class for each hour of the day. The Childcare Sage also includes empty slot reports, and numerous schedule and sign-in sheet reports. Plus for drop-off centers, the attendance charts can also include one-time drop offs recorded on the timesheet screens.

Appointment Calendar

This is the appointment calendar screen. There is a complete appointment system built into the Childcare Sage that lets you schedule and review appointments with parents.

Daily To Do List

This is the daily activities screen. You can review your daily activities on this screen including appointments, birthdays, and a to do list.

System Choices and Setup

The Childcare Sage is the most flexible and customizable childcare management system on the market. You can completely set up classes, default billing rates, food and contact categories, expense and payment types, immunizations and certifications, child illnesses and illnesses prone to, and appointment and to do types.

Drop Off Center Functions Setup

The Childcare Sage is the only system on the market with specific drop-off center functionality including: discounts for siblings at the center at the same time, drop-off center coupons, and a separate drop-off center scheduling system.

Order Online

Plus With Every Order, We Will Also Mail You the Software Package free of charge!

Special Offer for a Limited Time

ChildCare Sage™

(Please click Price Sheet to print our Childcare Sage price sheet and function checklist.)

Compare our price sheet to the competition. With the Childcare Sage, you simply buy the version that supports the number of enrolled children or families at your center, that's it. No modules, no extra licenses, and no extras. It couldn't be simpler, or more affordable!


You save 10% when you use coupon code MLC10

Size Number of Children Supported
$495 less 10%  Small Center Version (up to 40 active children)
$695 less 10% Medium Center Version (up to 80 active children)
$895 less 10% Large Center Version (unlimited children)
$345 less 10% BioPlugin Fingerprint Scanner Package  
$125 less 10% Annual Support Renewal with Networking Support see version history
$100 less 10% Annual Support Renewal without Networking Support see version history
    Call if you don't remember your user name or password log in info  

The BioPlugin Fingerprint Scanner Package adds fingerprint scanning to the Childcare Sage Time clock. The package comes with the Fingerprint scanning software, and a Child friendly fingerprint scanner.

Don't Forget to Use Coupon Code MLC10 at checkout to get your 10% savings

Support Renewal is never required to use your software as with other industry software. Most centers renew their support to call or email us with questions and to get new versions after the first year. Networking support includes remote web-based support to help you set up and maintain a network at your center.

You can download our software immediately after you purchase it, and we always send you the Childcare Sage Software Package via USPS mail with your purchase.

We offer special pricing for multiple purchases, and we offer payment plans. Please call us for details. We also offer automatic Renewal of Annual Support through your credit card or bank account. Please call us for details. 800-460-5745

(Please click ChildCare Sage Management Software Policies to review our policies about shipping, returns, and paying by check.)

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Childcare Sage™ Marketing of Texas

Houston, TX USA

Have questions? Contact Software Development HQ at
or call (301) 537-4754 for support.

ChildCare Sage Marketing of Texas

Daycare Software
"Value. Childcare Sage is relatively inexpensive and because it is so comprehensive, you are definitely getting the best bang for your buck."


  1) "What a wonderful program.  Tried the competitors trials and this is so much simpler to use."  Mary M. Childcare Haven, Ohio

2) "Your customer service was so helpful with our installation questions.  This program is so user friendly. "Bill J. Montessori Learning Schools  Maryland

3) The Childcare Sage software has so many features and was literally more that half the price or the competition. We love it." Betty B. California Learning Academy

4) " Love this program.  Looked at the web based offering but the customer service person explained why that was not the way to go.  She was so right. A friend went with web based and four times my price and sure enough the internet goes down and they can't use it."  Dale D. Missouri

Child Care Sage Differentiators:

1) The Childcare Sage is not web-based. You are not leasing your software, you don't have monthly payments, your costs never go up, and you control how you use your software, and there is never any down time due to internet outages.

2) The Childcare Sage includes a time clock that runs on any windows computer and can be networked.

3) The Childcare Sage can be networked and can be installed on multiple computers (including home computers, laptops, etc.) when used for the same center without additional seat licenses.

4) The Childcare Sage offers unique billing customization to automate how your center bills, instead of making you change how you bill, or making you manually enter charges.

5) The developers of the Childcare Sage, B & I Computer Consultants, have a 10 year history of providing top notch professional software and support, with over 7,000 highly satisfied current users.

6) The Childcare Sage costs less than 1/5 the price of some of our competitors, and our software is much less expensive than web-based programs that you lease each month.

7) Childcare Sage has more features and benefits than any other software on the market and we have the ability to add custom reporting on a one off basis.  Need something customized just ask!


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